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Under the general supervision of the Residential Financial Supervisor, the Residential Financial Specialist (RFS) is responsible for ensuring the accurate bookkeeping/posting of all resident transactions for the properties/portfolio in accordance with set policies and practices; thereby ensuring income optimization. The RFS partners with on-site and regional property management and is charged with maximizing all income opportunities by analyzing trends and recommending process improvements. The RFS is knowledgeable regarding state laws relating to collections from residents as well as internal policies and practices relating to property bookkeeping and systems.
Monitors residents’ accounts in the property management system (MRI) and performs detailed account research to ensure timely and accurate posting of rent and utility payments/collection related to move-ins, move-outs, renewals, transfers, evictions, etc.
- Generates Statement of Deposit and Accounts (SODA) for all move outs and canceled applicants, which details refunds / charges for damages against security deposit.
- Handles return payments, runs delinquency reports and generates notices for distribution.
- Validates that evictions tie out with third party filings and are processed accurately in accordance with company policies and state laws. Manually posts legal fees associated with eviction.
Monitors and processes resident account adjustments to ensure all revenue is captured.
- Generates necessary reports to monitor resident status of outstanding transactions and ongoing activity.
- Posts resident adjustments including, but not limited to, security deposits, late charges, resident utility billing (RUBs), charges or credits on canceled applicants, and accurate application of concessions, etc.
- Performs closing steps in accounting cycle utilizing the monthly close out checklist and various accounting / billing reports detailing out of balance accounts.
- Performs reconciliation of residents’ accounts for each property in conjunction with property management prior to MRI monthly closeout.
Supports on-site property management by responding to inquiries in a timely, respectful and thorough manner. Partners with regional management to identify trends, issues or areas of concern related to processes and procedures. Acts as a liaison and influencer of behaviors between corporate and field within the realm of managing the books.
- Reviews and processes property ledger requests including fees charged to residents, e.g., utility billing credits, corrections for double fees, etc. Responds to Resident Notes submitted by property management.
- Works closely with properties to provide support and recommendations for continuous improvement.
- Communicates closely with Regional Managers (RMs) on an ongoing basis; provides RM with constructive assessment of properties performance and identifies training opportunities as well as potential income opportunities.
- Maintains general working knowledge of state laws with respect to collection of delinquent accounts.
- Keeps up-to-date on policies, procedures/principles and MRI system application.
What You’ll Need to Thrive:
- Residential or commercial property management, hospitality, or retail experience
- Four or more years of professional work experience required, along with knowledge of bookkeeping principles and practices.
- High School diploma or equivalent
- A college degree or some college coursework is preferred
- Computer literacy and effective communication skills
excellent verbal communication skills and excellent follow through - Availability to work a flexible schedule, including weekends
- Smartphone (if required)
Source: Equity Residential Career Page
