Procurement Specialist Full Time

Responsible for assisting the procurement team with administrative duties and coordination of operational activities, such as Purchase Order (PO) creation/processing, managing contract documentation, vendor information and insurance documentation, Vendor Onboarding, and other duties as assigned.

Responsibilities:

• Tracking and compiling contract documentation, routing for signature, and keeping the contract summary current
• Managing Supplier Quarterly Business Review (QBR) program (scheduling, materials preparation, records)
• Coordinating and managing the transition of suppliers to the C&W system
• Tracking the status of each supplier for the several stages required to properly vet the suppliers and input them into the system
• Assisting with requests for information, quotations, and proposals
• Keeping track of vendor information and certificate of insurance (COI), managing its up-to-date status, and maintaining its filing in the procurement team’s shared folder
• Other administrative duties as assigned

Qualifications:

• Bachelor’s degree in business or related field, or equivalent years of experience in related function
• Minimum 2-3 years of experience as an administrative assistant/ coordinator in a fast-paced work environment
• Previous experience in facility operations or procurement is a plus
• Technical knowledge of Yardi and/or 360 Facilities Management is a plus
• Knowledge of insurance language and of sourcing suppliers is a plus
• Proficiency with Google Docs/Sheets/Slides and Microsoft Office Suite (Excel, Word, PowerPoint)
• Intermediate Excel skills required, e.g. experience in tracking/processing data in an Excel spreadsheet
• Excellent interpersonal skills
• Excellent oral and written communication skills
• Proven record of providing excellent internal and external customer service
• Detail oriented with excellent analytical, research, and organizational skills
• Ability to influence the outcome of receipt of acceptable and timely documents
• Proficiency with time management and assigned projects organization skills
• Capable of performing in a fast-paced environment with measurable results
• Accountability for assigned work completion and performance

Source: Cushman Wakefield Career Page

Tagged as: Brokerage Firm