Brokerage Coordinator (Contract) Full Time

We are looking for a Brokerage Coordinator to join our Calgary office. The successful candidate will be working within a team structure responsible for supporting a pool of Brokerage Agents through daily business line operations. This position reports directly to the Operations Manager, supporting coordination and organization, documentation of offers/agreements, exclusive listing processes, advertising and marketing, research and data analysis, and various administrative duties.

Job Description

Administration & Coordination

• Coordinate listing and team marketing strategies, including coordinating the production of team social media communication.
• Maintain records and compile information for client activity reports, updating ongoing transaction pipelines.
• Conduct research and prepare market surveys.
• Compile property information and market data for listing proposals and opinions of value, including title searches, zoning/planning reports, MPAC, etc.
• Coordinate and execute marketing programs for listings, designing materials suitable for newspaper/magazine ads, direct mailers, and e-mail distribution (e.g., flyers, postcards, newsletter updates).
• Coordinate listing proposals and pitches, including print finishing (printing, binding, etc.).
• Coordinate and assist managing agents’ deadlines, meetings, tasks, and client interactions.
• Maintain and administer database (Engage), updating owner, buyer, seller, property, and prospect information as required.
• Proofread and perform limited copywriting.
• Perform general clerical tasks, including data entry (Engage), photocopying, filing, telephone calls, archiving, organizing couriers, mailings, etc.
• Handle miscellaneous requests and special projects as required.
• Provide any other administrative tasks required by C&W to facilitate the transaction of C&W real estate business.

Client Interaction

• Field phone and e-mail inquiries from prospects, clients, and other brokers.
• Coordinate property tours and send packages.
• Manage client databases.

Financial

• Organize and prepare transaction documents (e.g., confidentiality agreements, offers, listing agreements, other forms, closing documents, trade records, etc.).
• Prepare research reports and charts using various sources (SiteSolutions, Realnet, Landlord vacancies, etc.).
• Abstract leases and prepare proposals with direction from the team.

Qualifications

• Ability to meet deadlines without compromising accuracy, excellent product quality, and attention to detail.
• Previous real estate experience in a commercial real estate organization (minimum 1 year experience).
• RECA license is an asset.
• College or University degree strongly preferred.
• Proficiency in Adobe applications such as InDesign, Photoshop, Illustrator & Acrobat.
• Proficiency in Microsoft applications such as Word, Excel, PowerPoint, Outlook.
• Strong skill sets in electronic marketing (Twitter, LinkedIn).
• Ability to deliver excellent customer service at all levels of the organization and with external partners.
• Strong command of grammar and writing skills for proofreading and editing purposes.
• Exhibit a high level of professionalism and excellent interpersonal skills.
• Strong relationship-building ability, proactive, results-oriented, and resourceful.
• Possess strong organizational, time management, and project management skills with a demonstrated ability to work both independently and within a team environment.
• Appropriate work ethic/commitment level required.

Source: Cushman Wakefield Career Page

Tagged as: Brokerage Firm