Property Management Coordinator – Sabey Corporation Full Time

Another Source’s client, Sabey Corporation, is recruiting a Property Management Coordinator to join their team on-site in Seattle (Cherry Hill), WA.

Who is Sabey Corporation?

Sabey Corporation is a privately held real estate development and investment company with over 45 years of experience creating mission-critical and technical spaces. From data centers and medical facilities to education and military sectors, Sabey has developed, built, and managed more than 30 million square feet of space.

Headquartered in Seattle, WA, with additional locations in Quincy, WA, New York City, NY, Round Rock, TX, and Ashburn, VA, Sabey partners with some of the nation’s most iconic organizations to deliver innovative and reliable solutions.

Learn more about Sabey Corporation here: https://sabey.com/about/

Why Join the Sabey Team?

At Sabey, you’ll join a collaborative team passionate about innovation and excellence. This role offers the opportunity to make a meaningful impact by supporting large-scale projects that drive Sabey’s success.

The anticipated annual salary range for this position is $47,786 – $69,289 based on experience.

About the role:

The Property Management Coordinator provides administrative and operational support for the Property Management teams at the Sabey commercial properties in Seattle and Everett. We are seeking a person who is excited about problem solving, process improvement, organization, tenant relations, accounting functions and team building.

What you will be doing:

General Administrative Support

• Assisting with daily administrative tasks, managing correspondence, and maintaining records.
• Supporting property and equipment inspections and completing checklists.
• Assisting with project and vendor proposals, conducting reviews, and creating contracts.
• Tracking and evaluating monthly utilities (electrical, water, gas, etc.).
• Procuring and inventorying necessary office supplies for property management teams.
• Organizing and maintaining office files and documentation.
• Providing daily support for DSX Access System requests.
• Managing the conference room calendar.
• Compiling and providing weekly updates for the department’s Weekly Activity Report.
• Maintaining contacts and phone numbers for vendors and tenants.
• Ensuring the development and implementation of Sabey-branded campus signage.
• Assisting with the creation of department and team meetings, planning team-building events, ordering lunches, and arranging handouts.
• Administering and managing the secure key storage KeyPer system.

Lease Management and Tenant Relations

• Coordinating tenant move-ins and move-outs, signage, welcome gifts, handbooks, and directory updates.
• Collecting, tracking, and creating quarterly building directories.
• Managing holiday schedules for buildings and tenants.
• Collaborating with Risk Management to obtain tenant and vendor insurance certificates.
• Providing administrative support for Tenant Improvement projects.
• Assisting property management with lease enforcement and tenant relations.

Maintenance Coordination

• Managing the service request system (LANDPORT) to ensure completion and excellent customer service.
• Setting up and supporting the service request system for tenants and their delegates.
• Acting as the liaison between vendors and contractors to ensure timely completion of work.

Financial Administration

• Supporting the engineering team with expense reports (Zoho), work orders, and purchase orders (YARDI).
• Assisting Property Managers with PO review, variance analysis, and general ledger reports.
• Collecting information and documentation for Major Expenditure Reports (YARDI) as directed.
• Providing support for the annual budget and reconciliations for commercial properties.
• Tracking after-hours and HVAC event requests for tenants for annual billing.

Other Responsibilities

• Updating the Energy Star system to obtain Energy Star Certifications.
• Assisting the property management team in ensuring compliance with campus MIMP and TMP programs, along with other city mandates.
• Supporting property management and security with safety programs, including implementing emergency evacuation programs as required by local, state, and federal regulations.

Minimum Qualifications:

• 2+ years of administrative, property management or relevant experience.
• Must possess a valid state-issued driver’s license.
• Yardi accounting software or similar accounting software experience is a plus.
• Strong organizational and communication skills to be able to prioritize and multitask in a fast-paced environment to meet deadlines without compromising work.
• Strong time management and organizational skills with the ability to manage multiple projects simultaneously.
• Proficiency with Microsoft Suite – Word, Excel, PowerPoint, Outlook, Teams, etc.

Sabey’s investment in YOU:

Sabey is building an enduring next-generation company that inspires and values team-member greatness, which is achieved through intentional and strategic focus on optimizing the strengths of individuals and the collective organization.  SabeyLife is a comprehensive portfolio of offerings focused on optimizing our holistic well-being, ensuring that we have the resources we need to pursue purpose and meaning in every area of our lives. SabeyLife is who we are as a team. We want each team member to be the best they can be – not just at work, but also for their friends, families and the communities they serve.

SabeyLife programs include:

• Health and Wellness Program
• Thought Patterns for High Performance
• Everything DiSC
• Built to Last
• Equal Employment Opportunity and Non-Discrimination:

EEO Policy Statement: Sabey Corporation and its subsidiaries, including Sabey Data Centers and Sabey Construction, are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status such as age, race, color, sex, sexual orientation, gender, gender identity, religion, or national origin.

If you need further assistance and/or accommodation to apply, please contact the Sabey Human Resources Department at (206) 277-5247 or by email at [email protected].

Another Source works with their clients, on a retained project basis.  We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.